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Privacy Policy

Last updated: 6 February 2026

1. Introduction

Race Ninja is operated by Antony Vickery trading as Race Ninja ("we", "our", "us"). We operate the website www.race.ninja. This policy explains how we collect, use, store, and protect your personal data when you use our service, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data We Collect

  • Account information: Your name, email address, and password when you register. We do not offer social login.
  • Profile preferences: Optional settings you choose, such as driver weight, preferred tyre, preferred engine, and home track altitude.
  • Video data: GoPro footage you upload for telemetry analysis. Videos are stored securely on Google Cloud Platform (europe-west1 region, EU).
  • Telemetry data: GPS coordinates, speed, G-force, acceleration, and timing data extracted from your videos by our processing services.
  • AI coaching data: When AI coaching is enabled on your account, your telemetry and lap data is processed by Google Vertex AI to generate coaching insights. You can disable AI coaching at any time from your profile settings.
  • Usage data: Pages visited and features used, collected via Google Analytics 4 for anonymised usage statistics.
  • Payment data: Processed securely by Stripe. We do not store your card details on our servers.

3. How We Use Your Data

  • To provide telemetry extraction, lap analysis, and AI coaching insights from your uploaded footage.
  • To display your display name and lap times on public leaderboards. You can opt out of leaderboards on a per-analysis basis from your analysis settings.
  • To process payments for subscription services via Stripe.
  • To improve our service through anonymised usage analytics.
  • To send important service updates and notifications within the application.

4. Who Can Access Your Data

We do not sell your personal data. Your data may be accessed by the following parties:

  • Our processing services: Your videos are processed by automated Cloud Run jobs on Google Cloud Platform for telemetry extraction, sector detection, video transcoding, and AI coaching.
  • Google Vertex AI: When AI coaching is enabled, your telemetry data is sent to Google Vertex AI (Gemini) for coaching insight generation. You can disable this from your profile settings.
  • Stripe: Payment processing only.
  • Race Ninja administrators: In support cases, administrators may access your account data using an impersonation system that records a full audit trail including the administrator's identity, actions taken, IP address, timestamps, and reason for access.
  • Your team (if applicable): If you join a team, your team manager and assigned coaches may view your video analysis and telemetry data, subject to the data sharing preferences you set when joining the team. You control whether historical data is shared and from which date. Team strategists and engineers with privileged roles may also view your shared data. You will be notified in your notification centre whenever your data is accessed by team members.
  • Public leaderboards: Your display name and lap times are visible on public leaderboards unless you opt out per analysis.

5. Data Storage & Security

Your data is stored on Google Cloud Platform in the europe-west1 region (Belgium, EU). We use industry-standard encryption for data in transit (TLS 1.2+) and at rest. Video files are stored in private Google Cloud Storage buckets. Our PostgreSQL database is hosted on Cloud SQL with private VPC networking. Access to infrastructure is restricted to authorised service accounts.

6. Data Retention

We retain your data for as long as your account is active. This is central to how Race Ninja works: racing performance improvement spans years, and the ability to compare laps and analyse progress over multiple seasons is a core feature of the service. Deleting historical data would undermine this purpose.

Our lawful basis for long-term retention is:

  • Contract performance (UK GDPR Art. 6(1)(b)): You sign up to build a performance history; we retain your data to fulfil that service.
  • Legitimate interest (UK GDPR Art. 6(1)(f)): Longitudinal performance tracking requires historical data. Your interest in keeping this data aligns with ours.

If you wish to permanently leave the service, you can request anonymisation of your personal data (see Section 7). Anonymised data (lap times, telemetry) may remain in aggregated form on leaderboards, but will no longer be linked to your identity.

7. Your Rights

Under UK GDPR, you have the following rights:

  • Right of access: Request a copy of the personal data we hold about you.
  • Right to rectification: Correct inaccurate personal data via your profile settings or by contacting us.
  • Right to erasure: Request anonymisation of your personal data. We anonymise your account (replacing your name and email with non-identifying placeholders) rather than deleting the record, to preserve the integrity of leaderboards and team data. Once anonymised, your data is no longer personal data as defined by UK GDPR.
  • Right to data portability: Request your data in a portable format by contacting us.
  • Right to object: Object to processing based on legitimate interest.
  • Right to withdraw consent: Where processing is based on consent (e.g. AI coaching), you can withdraw at any time via your profile settings.

To exercise any of these rights, contact us at [email protected].

8. Cookies

We use essential cookies for authentication and session management (required for the service to function). We use Google Analytics 4 for anonymised usage statistics — analytics cookies are only set after you give consent via the cookie banner. Before you consent, our analytics runs in a cookieless mode (Google Consent Mode) that sends anonymous measurement signals which cannot identify you. No cookies or identifiers are stored on your device until you accept. You can change your preference at any time by clearing your browser’s local storage. No third-party advertising or tracking cookies are used.

9. Changes to This Policy

We may update this privacy policy from time to time. Changes will be posted on this page with an updated "Last updated" date. Continued use of the service after changes constitutes acceptance.

10. Contact & Complaints

For privacy questions or to exercise your rights, contact: [email protected]

If you are unsatisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.